This is an email I sent to the staff of my school today. Being English my second language, always takes me a long time to craft an email, and at the end, there are very long. Since I can’t help with the length part, I learned to use bullet points or numbers and highlight the important parts. The feeling of culpability is pervasive, though. Every time I click the send button, I blessed myself.
Here is the email:
Dear staff,
Several people have asked me about the library usage. I guess, I have been so trapped in my rearrangement of the library collection that I never touched based with you about how you and your students can use the library until I finish the project (if you are interested in knowing what I am doing, just read the bottom of this email ;).
Here are a couple of things you could do with your students and the library.
- I love people in the library at any time. Due to Covid restrictions it can only be one or two people at a time. When sending your students, please, ask them to touch base with me whether they get a book or not. As a proof that they have been in the library and talked to me, I will give them a piece of paper with a fun fact that they need to bring you back to the classroom.
- I can visit your classrooms and show students how to search the catalog and place holds. After they learn, I can deliver the books requested to your classroom.
- I can go to your classroom to give booktalks, research and/or information fluency lessons (ex. Understanding Fake News). Check with me in advance so I can find somebody who can supervise staff students in the library.
- I can curate information needed for a project, or a long term unit.
Here are a couple of things you should know:
- Students can borrow as many books as they can carry and return responsibly.
- I don’t believe in late fees and respect students’ privacy, so I won’t post lists of students who have late books. However, they will be accountable. Hopefully, with your help, I will get the chance to teach them why and how to be responsible.
- In the meantime, you can help me by telling students that if they have any book from this library (or any school or public library. I can return them to their base home) they should bring them here. A returned book is a happy book. The only thing they will get it’s a squeal of delight from me. If they can’t handle that, they should give the book away.
If you are interested…or still have time
Here is what I have been doing:
- I have been weeding and rearranging the library collection for easier and friendlier access. It’s still a work in progress.
- So you know the collection had around 14,000 copies with an average of publication year of 1996. Of those 14,000 copies, 267 were published after 2015. None in 2020.
- I have weeded around 4,000 copies after developing a collection development and weeding policy. I hope to launch in the late Spring or maybe early Fall a Used Book Fair with all the Fiction books weeded plus all used books donated by students and staff. With the money we will buy books published in 2021-2022.
- I applied to two grants and got them. I have $1,300 to spend in books and $200 for one book of their liking by each member of the Latinx Club we started last Wednesday during LIPI time with 10 students. They will help me choose books for the library.
Phew. I am done. I didn’t grow up in the US and I will never comply with the adage “the shorter, the better”.My sincere apologies. I always feel guilty, but I can’t help it. Still, I am soooo happy to be your librarian!!!!
Have a nice day!
Pia
I received several kind replies. Here are two of my favorites:
I love it. Good humor included from my principal and
Thank you for your email. It’s my favorite email of the day! It’s the only one that made me smile! from the Speech Therapist.
Your llibrary must be very thankful for all the effort you are putting into upgrading it. I hope you get lots of more modern books soon and that many people can recycle all the older fiction books usefully.
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Yes! I have a lot to catch up! Thank you so much for stopping by. ❤
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This post and your e-mail make me happy. I love libraries and librarians and this post shows so many reasons why. Your tone is generous and kind. You relieve me of feeling shame if I’ve forgotten to return a book. You let me know all the ways you can help me and my students. Above all I feel welcomed and appreciated as someone who also enjoys books. Your colleagues and students are very fortunate to have you!
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Omg. Those are such kind words. However, I am the lucky one. Having the fortune of finding my passion and working with a great team and students is my dream come true.
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It sounds like you have a love for those books and sharing that with your staff! I love the humor! This slice made me think of the library at my school and how we are trying to connect kids with books despite the COVID regulations. Love this slice!
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Thank you, Kathy ❤️
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Pia, I so miss working with you. I wish I was on the staff email list for this. You do amazing work with both students and faculty, and I always loved just coming to visit the library and you and Mary during my prep. So long ago.
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Awe. I miss you too! Everytime I see one of your post, I think about the amazing teacher Redmond lost.
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I struggle with long emails, too, and I’ve also taken to bolding and bullet-pointing (and even highlighting or changing font colors) to make things stand out! I just always have so much to say! I loved your “if you’re interested or if you still have time” in the middle… what a cute way to put in the less-important info!
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I am wondering if being bilingual makes you write longer. Spanish is definitely a more convoluted language and takes forever to finish a sentence hahaha.
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